A Microsoft 365 licence review
that cut monthly costs by 80%
80.4%
Lower monthly licence costs
A review of subscriptions and staff requirements uncovered $867.30 in monthly savings.
Paying for more than they needed
The client managed its own Microsoft 365 licences and had bought more Enterprise E3 licensing than it needed. After a merger, users moved to a new environment with Business Premium licences. The old E3 subscriptions continued to be billed as well.
Management knew money was being wasted, but was unsure what staff still depended on. It had deferred cancelling the old subscriptions and asked AulTECH to determine what could safely change.
What the review uncovered
AulTECH reviewed both sets of subscriptions against how staff actually worked. The old E3 subscriptions could be cancelled after resolving the remaining sign-in dependencies.
There were savings in the new environment too. Staff were not using the additional Business Premium features, so their licences could be matched to their actual needs. Management also reviewed which mailboxes could become shared mailboxes and which should remain regular accounts.
Making the changes safely
With management’s agreement, AulTECH made the changes in stages. Desktop application users moved to Business Standard, an email-only account moved to Exchange Online Plan 1, and approved mailboxes became shared mailboxes.
AulTECH cleaned up old accounts in Office and replaced one Windows profile that still depended on the old environment. Once those dependencies were resolved, the old licences and accounts were removed and the subscription cancelled.
The results
$10,000+
Projected annual savings
$10,407.60 at current pricing.
1.2 months
Estimated payback
To recover the $1,050 project cost.
$211.68
New monthly spend
Previously $1,078.98 for the same users.
Saving $867.30 every month
Monthly licence spending fell from $1,078.98 to $211.68 for the same group of users. That is an 80.4% reduction and $10,407.60 in projected annual savings.
The $1,050 review and implementation is estimated to pay for itself in approximately 1.2 months. No user issues or complaints were reported during the first four weeks after completion.
All figures are CAD before tax. Projected savings and payback assume current pricing and licence requirements remain unchanged.
Could your Microsoft 365 bill be lower?
A licence review checks what your business is paying for against what staff actually need. If you manage your own subscriptions or have been through a merger, it can help you identify unnecessary spending and understand what can safely change.